Frequently Asked Questions (FAQs)
Is there a fee to enroll in the AVMF Veterinary Charitable Care Fund program?
There is no initial fee to enroll in the program. However, AVMF withholds 8% of donations made on behalf of your clinic for administrative purposes. This fee covers the expenses associated with the program including sending acknowledgment/tax letters to donors, promotional materials (donor envelopes, posters, tear-off donation sheets) and payment processing.
Does the fund consist of a universal pool of money that I’m able to tap into at any time?
No. Each practice that enrolls in the program is provided with its own account that is specifically used for the donations you receive through fundraising efforts.
Do other hospitals enrolled in the program have access to the money that is donated on behalf of my hospital?
No. The funds you raise are exclusively for the use of your hospital and is not shared with other hospitals.
Is the money my practice receives from donations ours to keep?
No. Because your hospital is not a charitable organization, all donations received on behalf of your practice are considered a donation to the AVMF Veterinary Charitable Care Fund. The AVMF holds the funds in your hospital’s name until you use them. To honor the intent of the donor, you may not withdraw funds from your account except for reimbursement of charitable care you provided.
How am I able to use the money in my account?
Reimbursement grants are given specifically for the provision of direct care or shelter to an animal. Grants will not be awarded to cover the cost of equipment, travel, membership dues, conference attendance or other non-medical related items.
After submitting an application for reimbursement, when can I expect to receive payment?
As a general rule of thumb, please allow 2 to 4 weeks to receive a check from the AVMF.
Am I taxed on the money I receive from reimbursements?
We recommend that you speak with your financial advisor/accountant to discuss any tax implications involved with your participation in the program.
Is preapproval necessary before I provide care to an animal?
Advance approval is not needed. However, before accepting a charitable case you should check your account balance to make sure there are sufficient funds to cover the cost of care.
Do you provide tax letters for in-kind donations?
Under the guidelines of the Veterinary Care Charitable Fund, the AVMF does not provide tax letters for in-kind donations. That would include medical supplies, raffle prizes, garage sale items, etc. We have no way to verify the value of in-kind donations.
When I treat an animal as part of the Veterinary Charitable Care Fund, is there a way that I can receive recognition for my work?
The AVMF is always looking to promote stories that demonstrate the effectiveness of this program. We want to hear about the inspiring cases you have handled and will do our best to showcase your participation in the program. In order to do so, we encourage you to send us a paragraph detailing the care you provided, the circumstances associated with the case, and before and after photos if possible. A quote from the client adds interest as well. Please include these items when you submit your reimbursement application.